SigningHub lets you certify your digital signature. The certified signature is used to restrict the recipients to perform only the specific changes in a document, as system wont allow them to perform any other changes. In this regard, the first signature of each document in a workflow package will be a certified digital signature that will determine the allowed permissions on the document, while the rest of the signatures will be the simple digital signatures. A document having a certified digital signature is called a certified document. System might show the pre-selected options as laid out in your Enterprise Settings. (In case of an Individual user, the options specified in the web.config file will be followed.) You may change the default settings as required before saving the template.
See the following table for details:
| Fields | Description |
|---|---|
After you have added a template document:
Click the three dots menu and select the "Certify" option, against the document.
Choose the required certification preference from the next appearing dialog.
Enable the "Lock the document upon workflow completion" option, if you want to lock all the form fields of your document after the last signature. Document locking feature is specifically related to the PDF documents with form fields. This check will be disabled when "Certify with no changes" option is selected.
Click the "Save" button.
Certify with no changes
Select this option to disallow any changes to the document after the Certified Digital Signature has been applied. The recipients will not be able to add any annotation to the document, fill PDF forms, or include additional signatures. This option is intended for documents requiring only one signature.
Certify with form filling and signing
Select this option to allow the recipients to only fill in PDF forms, and sign empty signature fields, after the Certified Digital Signature has been applied. They will not be able to add any new annotations to the document. This option is intended for documents requiring one or more signatures.
Certify with form filling, signing and annotations
Select this option to allow the recipients to fill in PDF forms, sign empty signature fields, and add annotations to the document after the Certified Digital Signature has been applied. This option is intended for documents requiring one or more signatures.
SigningHub offers a wide range of custom documents that can be shared for approval/ sign off purposes. Each document is automatically converted into PDF format before bringing it to the SigningHub platform. If you have standard files that you need to send out over and over again, you can create a template of that document, and apply on the same documents (when required) to quickly reuse all the workflow configurations.
After you click "Add template".
Drag and drop the document or select them from your device.
The document will be added for further processing.
Each supported document is automatically converted into PDF format, before bringing it to the SigningHub platform.
When you need to add form filling in a template, upload a PDF form.
After adding a template document, proceed to the Add recipients and placeholders phase.
