Document Signing - A Recipient's View
When you receive a document for signing/reviewing/editing/hosting in-person signatures, it is shown with the "Pending" status. You are also notified through an email from SigningHub with the link of the shared document. Since each pending document is associated with a workflow, they are shared with certain exclusive permissions (e.g., printing, downloading, access duration, password protection, etc.) by the respective Document Owner.
Sign a pending document
Click the "Documents" option in the navigation panel.
From your documents list, locate the pending document to sign, and click the "Sign" button in the information panel. The document will be opened for signing. (Alternatively, you can skip the above two steps and follow the document link in the notification email that has been sent to you by SigningHub. This will open the document directly for signing.)
Add/download attachments as required (optional).
Append PDF files as required (optional).
Use the allowed document permissions as required (optional).
Fill in the form components (if any are configured for you).
Fill in the form fields (if any are configured for you).
Add your initials (if any are configured for you).
Add your field attachments (if any are configured for you).
Add your in-person signatures (if any are configured for you).
Agree to the legal notice (if any is added).
Add document comments (if necessary).
As per configuration, add your signature(s), and click the "Close" button.
Add signing-related comments (if any).
QR Code Scanning (if any).
In case you don't agree with the document's content or with any of its clauses, you may refuse signing and decline the document.
If you delete a pending document from your documents list without signing, it is considered declined.
SigningHub embeds fonts, graphics, annotations, and other necessary content within a PDF file to make your documents fully compliant with the PDF/A-1b standard. This content embedding is required by ISO 19005-1 and is usually associated with a document's visual appearance. However, a processed PDF through SigningHub may show non-compliance with the PDF/A-1b standard when a Date field or transparent PNG image rendering is used within the document.
The signing process for documents follows a defined order of precedence, prioritizing form fields over initials, initials over in-person signatures, and in-person signatures over signatures. (Form fields > Initials > In-person signatures > Signatures)
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