Delegate your signing authority in a workflow

SigningHub provides the Delegated Signing facility through which you can assign your signing authority to a trusted person to collaborate in a workflow on your behalf. When you receive a document with the "Allow changing of recipients" permissions, you can replace yourself with another recipient in the workflow. The delegated contact can then process the document on your behalf by using their own private key. The signature field will show the delegated signer name, however, the signature verification dialog will show your name (the actual signer's) along with a "Delegated" caption. If you are a part of any enterprise, and looking to replace yourself (i.e. Delegate other user) or change other configured recipients/ placeholders with a guest user, then you must have the "Restrict Delegated Signing to only registered users" option un-selected in your assigned role.

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Delegate your signing authority

1. Open the pending document.

2. Click "Delegated" in right panel.

   
3. Specify the recipient name in the "Update Delegatee" dialogue and their email will automatically be updated in the next field. In case the recipient is not saved in your SigningHub contacts list, the email field will be enabled to specify the email address of recipient.

   
4. Click the "Save changes" button. The document will be removed from your documents list, and moved to the newly configured recipient's account and shown with the "Pending" status.

1. When you replace yourself with another recipient, you cannot change the pre-configured special privileges (i.e. printing, downloading, adding text, access securities like password, OTP, time duration, etc.) that was initially set by the document owner for you. These settings will be transferred to the new recipient on as is where is basis.

2. For a document recipient who is a part of any enterprise, and looking to replace themself (i.e. Delegate other user) or change other configured recipients/ placeholders with a guest user, must have the "Restrict Delegated Signing to only registered users" option disabled in their assigned role.

3. The Delegated Signing option can also be configured for a certain time period, see details.